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HR teams

Electronic signature for HR teams

With BoldSign, you send offer letters, employment contracts, and onboarding forms for signature from one place. Send one at a time, or to your whole workforce in bulk. You see who has signed and who is late.

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  • 30-day free trial, no credit card needed
  • No account for signers to create
BoldSign My Documents
AllWaiting for me 1Waiting for others 1
TitleStatusLast activity
Offer letter Completed Signed by all 10/16/2026
Example with sample data: the BoldSign My Documents list with four HR documents, each with its signer, status, and last activity

Trusted by 50,000+ businesses worldwide

Why it matters

Why does new hire paperwork take so long to come back?

With BoldSign, you take the wait out of new hire paperwork. Each document goes out as a link, with reminders behind it.

  • 83% of top performing organizations onboard before day one

    Day one goes on forms, not work

    With BoldSign: the handbook, NDA, and benefits forms go out a week early. See how

  • Signatures tracked in inboxes and spreadsheets

    A missing form is found on the first day

    With BoldSign: one list shows every document’s status. Anyone who has not signed gets automatic reminders. See how tracking works

  • 50% higher new hire productivity where onboarding is standard

    Every hire’s paperwork takes a different route

    With BoldSign: everyone gets the same documents, in the same order. See what changes

Works in: the BoldSign web app, the mobile apps, and the Chrome and Edge extension. Your developers can send from your own systems with the BoldSign API.

Why BoldSign

Why choose BoldSign for your HR team

With BoldSign, you prepare, send, and track every HR document in one place, at a published price.

Prepare documents

  • An offer letter you build once

    Save it as a template. Each send fills in the name, salary, and start date.

  • Your brand on every request

    Your logo and colors on signing emails and pages.

  • HR works on requests together

    Your team shares templates and manages signature requests together.

Send to the right people

  • Approvals in your order

    Hiring manager, then HR, then the new hire, in the order you set.

  • One policy, the whole workforce

    One upload sends every employee a copy to sign.

  • Reach people who miss email

    Send requests by text message or WhatsApp.

Track and keep records

  • Nobody chased by hand

    Automatic reminders go to anyone who has not signed yet.

  • One list for every document

    See who has signed, who has viewed it, and who has not opened it yet.

  • A record of every signature

    Each signed document has an audit trail of who signed, when, and from where.

What you get

  • No yearly document cap

    Send as many documents as your team needs, with no yearly envelope limit.

  • Buy one seat, not a minimum team

    A sole HR manager can buy one seat, with no minimum team size.

  • Help from a person

    Reach the BoldSign team by chat, email, or support ticket.

  • Lower yearly cost for a small team

    A team of five pays less a year with BoldSign than with the other tools compared below.

How it works

How do you send an HR document for signature?

With BoldSign, you send HR documents one person at a time, or to many people in bulk. A few people take 3 steps.

  1. Start from a template or a file

    Open a saved template, or add a file from your computer or cloud storage.

    Next
    Add file(s)
    Choose from computerBrowsePreferred format: PDF
    OR
    Choose from cloud
    OR
    Choose from TemplatesBrowse Templates
    The BoldSign Add file(s) screen. Choose from computer with a Browse button and PDF as the preferred format, Choose from cloud with OneDrive, Dropbox, and Google Drive, or Choose from Templates with a Browse Templates button.

  2. Add everyone who has to sign

    Add the new hire and any approver, then turn on the signing order.

    Next
    Add Recipients Add me Signing order
    1
    Recipient name Sarah Mitchell
    Recipient email sarah.mitchell@cubeflakes.com
    + Add Recipient
    Example with sample data: the BoldSign Add Recipients panel with the new hire as recipient 1, a second recipient still to fill in, and signing order turned on.

  3. Add fields for each signer

    Drag the name and signature fields for each signer onto the document, then send it.

    EMPLOYMENT AGREEMENT

    Signer 1 NameSignature
    Signer 2 NameSignature
    A sample employment agreement with name and signature fields for signer 1 in yellow and for signer 2 in blue.
Send in bulk

Send HR documents for signature in bulk

With BoldSign’s Bulk Send feature, you send one document to many employees from a single CSV file. Each person gets their own copy to sign, tracked on its own.

Use it for policy acknowledgments, handbook updates, and offer letters.

See how to send offer letters in bulk
employees.csvOne row per employee
NameEmailTeam
Emily Carteremily.c@cubeflakes.comFinance
Example with sample data: a CSV file with one row per employee, columns for name, email, and team.
HR documents

What HR teams send for signature

HR teams use BoldSign across the employee journey, from the accepted offer to the last day.

View more HR use cases
Hiring

  • Offer letters

    One template, reused for every hire.

  • Candidate declarations on application forms

    Proof that the real person signed.

Onboarding

  • Employment contracts

    Manager and employee sign in a set order.

  • Onboarding and benefits forms

    Several forms sent together before day one.

  • Confidentiality agreements and NDAs

    Signed before the first file is shared.

During employment

  • Policy and handbook acknowledgments

    One send to every employee on a list.

  • Performance reviews

    Employee and manager sign the review in order.

  • Leave requests and expense claims

    Approved and signed without a paper form.

Leaving

  • Termination and exit agreements

    Proof of who signed, and when.

Staffing and recruitment agencies

  • Contractor and temporary worker agreements

    Signed from a phone, often away from an office.

Signer checks

How do you verify the signer?

With BoldSign, you choose a check for each signer before they can open the document.

  • Passcode checks

    A one-time passcode by email or text message, or an access code you share.

  • ID verification

    The signer shows a government-issued ID and takes a biometric selfie.

  • Knowledge-based authentication (KBA)

    For US-based signers, you can turn on KBA. The signer answers questions only the real person should know.

Mobile

Can HR send and sign from a phone?

Yes, BoldSign has a mobile app for iOS and Android to send and sign from your phone. Without the app, employees and candidates sign in any phone browser.

BoldSign mobile app

  • Send an offer between interviews
  • Sign a document yourself
  • Check which new hires are outstanding
QR code to download the BoldSign app

Scan the QR code or tap an app store badge to get started.

Download on the App StoreGet it on Google Play

Example with sample data: an offer letter open in the BoldSign mobile app, with Sign here and name fields placed for the new hire, a field toolbar, and a Send document button.
Security

How are HR documents kept secure?

BoldSign encrypts every HR document twice with AES-256. Its security controls are independently audited for SOC 2 Type 2. Each standard is listed in your account's Compliance page, shown below.

Compliance

BoldSign meets global security and compliance standards to protect your documents and data. Manage the settings below to align with your organization’s requirements.

US flag

Data Residency

Active (US - Global)

Your documents and signer data are securely stored in your selected region to meet data sovereignty and local regulatory requirements.

View Data Residency Policy
HIPAA logo

HIPAA Compliance

Enabled

Enable HIPAA mode to protect PHI using administrative, technical, and physical safeguards aligned with HIPAA regulations.

View Details
PCI DSS logo

PCI DSS

Compliant

Payments are securely processed through Stripe, a PCI DSS Level 1-certified provider, ensuring the safe handling and encryption of all payment data.

View PCI DSS Policy
CCPA logo

CCPA & CPRA

Compliant

Ensures compliance with California privacy laws, giving residents transparency and control over their personal data, including rights to access, delete, and opt out.

View Privacy Policy
AICPA SOC logo

SOC 2 Type II

Compliant

BoldSign has successfully completed a SOC 2 Type II audit, validating our controls for security, availability, confidentiality, and data integrity.

Request SOC 2
US flag

UETA & ESIGN

Compliant

BoldSign ensures that all e-signatures are legally binding and compliant with the U.S. ESIGN Act and the Uniform Electronic Transactions Act (UETA).

View UETA & ESIGN Policy
EU flag

eIDAS (SES)

Compliant

BoldSign complies with the EU eIDAS Regulation (910/2014) and supports Simple Electronic Signatures (SES) by default.

View SES Policy
EU flag

eIDAS (QES)

Enabled

Enable Qualified Electronic Signatures (QES) for contracts requiring the highest legal assurance under eIDAS.

View QES Policy
The compliance panel in your BoldSign account.
For IT and procurement

Security and procurement documents for eSignature

IT and procurement teams can read BoldSign’s security policy, data processing agreement, and subprocessor list online. They can also request the SOC 2 Type 2 report.

Cost and comparison

What eSignature software costs an HR team, compared

The BoldSign Business plan costs $15 per user a month, billed yearly, and caps nobody’s sending. Prices are in USD.

The BoldSign Business plan against each vendor's top published eSignature plan, for an HR team. Every price is billed yearly, in USD; monthly figures are the yearly price divided by 12.
What an HR team needsBoldSignDocusignPandaDocDropbox SignAdobe Acrobat Sign
Plan compared Business plan Business Pro plan Business plan Standard plan Acrobat Pro plan for teams
Price for one person a month $15$180 billed yearly $45$540 billed yearly $49$588 billed yearly $25$300 billed yearly $23.99$287.88 billed yearly
Yearly cost for 5 users $900 $2,700 $2,940 Sales quote $1,439.40
Documents one person can send in a year Unlimited 100 Unlimited Unlimited Unlimited
Smallest team you can buy 1 user 1 user 1 seat 2 users 1 license

Dropbox Sign asks teams of 5 or more users to contact sales.

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Spotted something outdated? Tell the BoldSign team.

Calculators

Estimate your own eSignature cost

BoldSign has 2 calculators: one prices your team, one estimates what switching saves.

Limits

Limits and costs to know before you send HR documents with BoldSign

BoldSign collects and stores signatures on employment documents. It is not an HR information system: no payroll, benefits, or background checks.

  • 50documents a month per Growth plan user The Business plan has no limit.
  • 10templates on the Growth plan The Business plan sets no template limit.
  • $2per completed ID check Pass or fail. KBA is $1.50 an attempt.
  • $0.25per envelope for bulk send Text delivery is $0.20 a message, WhatsApp $0.10.

Before your first HR send

  • Bulk send, bulk links, text delivery, and ID checks are add-ons from the Business plan.
  • Single sign-on is on the Business plan and higher.
Real results

Customer stories from HR teams

A professional employer organization and a software company run HR paperwork on BoldSign.

Switching

Switching from another eSignature tool

Docusign templates import into BoldSign at no charge with BoldSign’s import tool, and BoldSign support helps teams make the switch.

Related

More guides for HR document signing

Common questions

Questions HR teams ask about eSignatures

What is an e-signature in a job application?

An e-signature in a job application is the applicant's electronic mark. It confirms that the information is true and that they accept the terms of applying. In BoldSign the applicant opens the form from a link, then types or draws the signature.

What does an employee signature mean on an HR document?

An employee signature records that the employee read a document and accepted its terms. BoldSign stores it with the signing record. That record shows the signer’s name, email address, IP address, and the time.

Are electronic signatures valid for employment contracts?

Yes. Signatures you collect with BoldSign are legally binding under the ESIGN Act, UETA, and eIDAS. HR teams use it for contracts, offer letters, and policy acknowledgements.

What is the best eSignature software for an HR team?

Look for templates, a signing order, automatic reminders, bulk sending, and signer identity checks. BoldSign does all five. The cost comparison shows what each tool charges a year.

Do employees and candidates need a BoldSign account to sign?

No. Each signer gets a signature request by email and completes it in the browser. They create no account and install nothing.

Can HR send the same document to every employee at once?

Yes. Bulk send gives every person their own copy to sign. Bulk links share one link that anybody can open.

Do you need a signature pad for HR documents?

No. An employee signs with a mouse, a finger, or a typed name in any browser. BoldSign needs no signature pad, scanner, or other hardware.

Does BoldSign connect to an HRIS or an applicant tracking system?

Not natively. That link is built with the BoldSign API. BoldSign connects natively to HubSpot, Salesforce, Xero, and Microsoft 365.

Send your next offer letter for signature today

Upload an offer letter to BoldSign, add the new hire, and send it.

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Last updated: October 18, 2026. Disclaimer: This page contains product comparisons based on publicly available information as of October 2026 and may change.