Send hundreds of offer letters at once, each with its own salary and start date
With BoldSign, you build the offer letter once, list your new hires in a CSV file, and send up to 250 in one go.
- Each letter filled from its own CSV row
- Every reply tracked in one list
How do you send offer letters to many new hires at once?
BoldSign’s Bulk Send sends a whole batch of offer letters from one template and one CSV file. Each new hire gets a letter filled from their own row.
Works in: the BoldSign web app, in any browser.
Offer letters should not become the bottleneck in your hiring plan
Copy, paste, repeat
Preparing each letter by hand means retyping names, titles, salaries and start dates. One wrong figure in one letter creates rework and a poor first impression.
With BoldSign: you build the offer letter once and list your new hires in a CSV file, so each letter carries its own details. See the 3 steps
Chasing signatures
Recruiters lose hours following up across inboxes, and strong candidates slip away while an unsigned offer waits for attention.
With BoldSign: one Send reminder step nudges every new hire who has not signed. See follow-up after sending
No single view
Without one place to see who signed, who declined and who is running out of time, reporting to hiring managers turns into a spreadsheet exercise.
With BoldSign: every batch sits in one list that shows who has signed, declined, or not replied yet. See the batch view
What are the steps to send offer letters from one template?
BoldSign sends a batch of offer letters from a saved template in 3 steps, so one approved letter serves every hiring cycle.
Build the offer letter template
Upload your letter and add a field for each detail that changes, such as salary.
Offer letter templateDear Name,We offer you the role of JobTitle.Starting StartDate, at $Salary a year.Sign hereSample template with four fields: Name, JobTitle, StartDate and Salary Fill the CSV and send
Add one row per new hire, with a column for each template field. Upload the file, preview, and send.
CSV file, one row per new hireCSV file, one row per new hire (sample values) Name Email JobTitle Salary StartDate Emily C. [email protected] Payroll specialist 62,000 Nov 2, 2026 Lukas B. [email protected] Store manager 58,000 Nov 9, 2026 Sample CSV with two new hires, one column for each template field plus email Each new hire gets their own letter
Every new hire receives a separate offer letter with their own details already filled in, ready to sign.
The letter Emily receivesDear Emily C.,We offer you the role of Payroll specialist.Starting Nov 2, 2026, at $62,000 a year.Sign hereThe letter Lukas receivesDear Lukas B.,We offer you the role of Store manager.Starting Nov 9, 2026, at $58,000 a year.Sign hereSample result: Emily and Lukas each receive a separate letter filled from their own CSV row
What happens after the offer letters go out?
BoldSign shows every batch of offer letters in one list. Open a batch to see how many new hires have signed, declined, or not replied yet.
- Send reminder nudges every new hire who has not signed, in one step.
- Extend the deadline on unsigned offers when a candidate needs more time.
- Download CSV exports each batch’s field values for your HR records.
Speed for recruiters, confidence for HR and legal
BoldSign Bulk Send keeps every offer individual and traceable, with controls that stop mistakes before a batch leaves your account.
Signer verification per candidate
Protect offers with an access code, email OTP or SMS OTP before a candidate can open the document.
Validation before anything is sent
Missing titles, invalid CC emails, unsupported phone regions and plan limits are caught up front, so a bad row never reaches a candidate.
Revoke with a recorded reason
If a requisition closes, revoke every pending offer in the batch. A reason is required, and only the job owner can revoke.
Terms agreement and audit trail
Every bulk-sent offer requires the candidate to accept electronic signing terms, and each document keeps its own audit trail, available in the signer’s language.
Your brand on every offer email
Apply your company logo, colors and email wording so candidates recognize the offer as coming from you.
How is offer letter data kept secure?
BoldSign encrypts every offer letter twice with AES-256. Its security controls are independently audited for SOC 2 Type 2, and each standard is listed in your account’s Compliance page, shown below.
Compliance
BoldSign meets global security and compliance standards to protect your documents and data. Manage the settings below to align with your organization’s requirements.
Data Residency
Active (US - Global)Your documents and signer data are securely stored in your selected region to meet data sovereignty and local regulatory requirements.
HIPAA Compliance
EnabledEnable HIPAA mode to protect PHI using administrative, technical, and physical safeguards aligned with HIPAA regulations.
PCI DSS
CompliantPayments are securely processed through Stripe, a PCI DSS Level 1-certified provider, ensuring the safe handling and encryption of all payment data.
CCPA & CPRA
CompliantEnsures compliance with California privacy laws, giving residents transparency and control over their personal data, including rights to access, delete, and opt out.
SOC 2 Type II
CompliantBoldSign has successfully completed a SOC 2 Type II audit, validating our controls for security, availability, confidentiality, and data integrity.
UETA & ESIGN
CompliantBoldSign ensures that all e-signatures are legally binding and compliant with the U.S. ESIGN Act and the Uniform Electronic Transactions Act (UETA).
eIDAS (SES)
CompliantBoldSign complies with the EU eIDAS Regulation (910/2014) and supports Simple Electronic Signatures (SES) by default.
eIDAS (QES)
EnabledEnable Qualified Electronic Signatures (QES) for contracts requiring the highest legal assurance under eIDAS.
Security and procurement documents for eSignature
IT and procurement teams can read BoldSign’s security policy, data processing agreement, and subprocessor list online, and request the SOC 2 Type 2 report.
- Sign-in
Single sign-on and user provisioning
Single sign-on, and user provisioning with Microsoft Entra ID, are on the Business and Premium plans.
See features by plan - Audit report
SOC 2 Type 2 report
Available on request from BoldSign.
Request the SOC 2 report - Data protection
Data processing agreement
Includes the EU Standard Contractual Clauses and the UK Addendum by reference.
Read the data processing agreement - Data protection
Subprocessor list
Every third party BoldSign uses to process data.
See the subprocessor list - Service
Service level agreement
Uptime, support response times, and service commitments.
Find it in the Legal Center
Why choose BoldSign for sending offer letters in bulk
BoldSign gives HR one place to prepare, send, and track every batch of offer letters.
- ★★★★☆ 4.0
I send a large volume of hire packages for signing during certain times of year. Hiring supervisors being able to see all of the packages that require their attention in their dashboard is a game changer. Previously, they would need to search their extensive inboxes for individual emails.
Jenn H., Administrative Assistant, small business
Organic review, May 26, 2026. Read Jenn H.'s review on G2
One approved template for the team
Your HR team shares one approved offer letter template, so every recruiter sends the same version.
A published price per letter
A published price for each letter, so you can budget each batch before you send.
Free help on every plan
Help by chat, email, or support ticket, free on every plan.
Yearly cost to send offer letters, compared
For one HR sender, BoldSign costs $255 a year to send 300 offer letters on the Business plan. The other published plans in the table cost $600 or more. Prices are in USD.
| Offer letters | BoldSign | Docusign | Adobe Acrobat Sign | PandaDoc | Dropbox Sign |
|---|---|---|---|---|---|
| Plan compared | Business plan | Business Pro plan | Acrobat Sign Solutions plan | Business plan | Standard plan |
| Price per user a month, billed yearly | $15$180 billed yearly | $40$480 billed yearly | Not publishedQuoted by Adobe sales | $49$588 billed yearly | $25$600 (2 users minimum) |
| Included in the plan each year | Unlimited envelopes | 100 envelopes | 150 transactions per licenseUnless your contract says otherwise | Unlimited documents | Unlimited signature requests |
| Charge for each letter sent in bulk | $0.25 | None within the 100Then $4.80 each | Not published | $2After 250 free a year | None |
| Cost for 100 letters a year | $205 | $480Within the 100 | Not published | $588Within the 250 | $6002 users minimum |
| Cost for 300 letters a year | $255 | $1,440Plus 200 envelopes | Not published | $688Plus 50 at $2 | $6002 users minimum |
| Cost for 1,000 letters a year | $430 | $4,800Plus 900 envelopes | Not published | $2,088Plus 750 at $2 | $6002 users minimum |
| Cost for 2,000 letters a year | $680 | $9,600Plus 1,900 envelopes | Not published | $4,088Plus 1,750 at $2 | $6002 users minimum |
Not published: the vendor’s own pricing page, help centre and blog do not state it.
Adobe’s Acrobat Pro for teams plan costs $287.88 a year. Its bulk send takes 50 letters at most, typed in by hand, with no CSV file. Docusign’s $4.80 is for envelopes bought in advance. Each envelope billed after use costs $5.80.
Start on the Business plan. One sender covers any number of letters. Add a user for each extra person who sends offers.
Spotted something outdated? Tell us at [email protected].
Estimate your own eSignature cost
BoldSign has two calculators: one works out what BoldSign would cost your team, and the other estimates what switching would save.
- Calculator
BoldSign pricing calculator
Set your number of senders, monthly envelopes, and add-ons to see your monthly or yearly cost.
Estimate your cost - Calculator
eSignature ROI calculator
Compare what your current eSignature tool costs with what BoldSign would cost.
Estimate your savings
Limits and costs to know before you send offer letters in bulk with BoldSign
BoldSign sends and tracks offer letters for signature. It does not write offer letters or manage candidates.
- 250letters per bulk sendThe default limit for one send.
- $15Business plan, per user a monthBilled yearly. Bulk sending is not on the Essential or Growth plans (pricing).
- $0.25per letter sent in bulkOn top of the plan price.
- $0.20per SMS$0.10per WhatsApp messageOnly when you deliver letters by SMS or WhatsApp (rates).
Before your first bulk send
- Accounts created with a free email domain, such as Gmail, must be verified through BoldSign support before bulk sending is turned on.
- Signature, image, and attachment fields cannot be filled from the CSV.
Which HR teams send offer letters and onboarding documents online?
Stratus HR collects onboarding signatures in any browser, and Syncfusion runs its HR processes on BoldSign.
- Stratus HR
Onboarding documents signed in any browser
Watch or read the Stratus HR story - Syncfusion
HR processes run on BoldSign
Read the Syncfusion story
Switching from another eSignature tool
Docusign templates import into BoldSign at no charge with BoldSign’s import tool, and BoldSign support helps teams make the switch.
- Guide
Import your Docusign templates
Step-by-step help for moving Docusign templates into BoldSign.
Read the import guide - Comparison
BoldSign compared with Docusign
Features and prices side by side, for teams moving from Docusign.
See the Docusign comparison - Comparison
BoldSign compared with Dropbox Sign
For teams moving from Dropbox Sign, formerly HelloSign.
See the Dropbox Sign comparison - Comparison
BoldSign compared with Adobe Acrobat Sign
For teams moving from Adobe Acrobat Sign.
See the Adobe comparison - Comparison
BoldSign compared with PandaDoc
For teams moving from PandaDoc.
See the PandaDoc comparison - Comparison
SignNow and other tools
Every eSignature tool BoldSign is compared with.
See all comparisons
Questions HR teams ask about sending offer letters
Are offer letters signed with BoldSign legally binding?
Yes. BoldSign signatures are legally binding under the ESIGN Act, UETA, and eIDAS.
Can each offer letter have its own salary, role, and start date?
Yes. BoldSign turns each template field into a CSV column. Every letter then carries that new hire’s own salary, role, start date, and any other detail you add.
Do new hires need a BoldSign account to sign?
No. BoldSign sends each new hire a signing link, and they sign without an account, an app or any payment.
Can new hires sign their offer letter on a phone?
Yes. BoldSign signing pages work in any phone browser, so a new hire opens the link and signs without installing anything.
Where do signed offer letters go?
BoldSign stores every signed letter in your account with an audit trail of when it was sent, viewed, and signed. Each signer can get their copy by email.
Is there a free trial for sending offer letters?
Yes. BoldSign offers a 30-day free trial that the Growth and Business plans share, with 50 eSignature documents. Signups with a public email domain, such as Gmail, get a smaller allowance.
More guides for sending offer letters
BoldSign guides cover a free offer letter template, the help centre steps, HR paperwork, and e-signature law.
- Template
Employment offer letter template
A free US offer letter to upload as your template.
Get the template - Guide
How to send documents in bulk
Help centre steps and the CSV format.
Read the guide - Page
E-signatures for HR teams
Onboarding forms, policies, and contracts.
See the page - Page
Electronic signature legality
The laws behind signed offers, and their exceptions.
See the page
Get your next hiring round out from one template, with every reply tracked
Set up your offer letter template once and reuse it for every hiring cycle.
Last updated: October 21, 2026. Disclaimer: This page contains product comparisons based on publicly available information as of October 2026 and may change.