eSignatures for procurement
Send supplier agreements and purchase orders with BoldSign. Your team approves first, then the supplier signs, and every step is recorded.
- Suppliers need no account
- Audit trail on every document
Trusted by 100,000+ organizations worldwide
Where procurement paperwork gets stuck
With BoldSign, you move each agreement from your team to the supplier without chasing emails.
Works in: the BoldSign web app in any browser, the iOS and Android apps, and the BoldSign API.
Approvals waiting in inboxes
An agreement goes to finance, then to legal, then to the supplier. Each handoff is an email someone has to chase.
With BoldSignThe signing order sends it to each person in turn. See how it works
Supplier files in separate emails
The supplier returns the signed contract, then a tax form, then an insurance certificate.
With BoldSignSuppliers sign and attach their files in one visit. See what suppliers get
No answer when audit asks
Months later, someone asks who approved a contract and when. The answer sits in old email threads.
With BoldSignEvery document keeps a record of each step. See the record
How do you get a supplier agreement signed in order?
With BoldSign, you start from a saved template, put your approvers in order, and send once. The supplier signs last.
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Upload
Upload Supplier agreement.pdf from your computer, cloud storage or a template.
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Add parties
Add Daniel Ortiz, Priya Nair and Sofia Rossi, in the order they sign. No one needs a BoldSign account to sign.
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Place fields
Drag the signature, date and other fields onto the page for each party.
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Send
Add a message and send. BoldSign emails each party a secure link.
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Sign anywhere
Daniel Ortiz signs on a phone or any browser. Everyone gets the completed copy with its audit trail.
What does the supplier see?
With BoldSign, the supplier opens the request from email and signs in the browser. They need no account and install nothing.
The supplier signs and attaches the W-9
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Their files, in the same visit
Add an attachment field for a tax form or insurance certificate. Suppliers upload PDF, Word, or image files.
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Their own language
Set each supplier’s language, such as French or German. The emails and signing pages arrive in it.
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A check before they open it
Ask for an access code, email OTP, or SMS OTP so only the right person opens the agreement.
How do you prove who approved a contract?
With BoldSign, you get an audit trail with every document. It records each person’s name, email, IP address, and device, with the time of every action.
- When the last person signs, every party gets the signed copy by email.
- Download the audit trail with the document for your contract file.
- Find a past contract by name, status, or date with AI Search.
Sending one policy to every supplier?
With BoldSign’s Bulk Send feature, you send one template to your supplier list from a CSV file. Each supplier signs their own copy, and one page shows who has signed.
Why choose BoldSign for procurement
BoldSign suits procurement teams that need each agreement approved in order and kept on record.
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Prices you can check
BoldSign publishes every price, so you can budget without a sales call.
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Fits the tools you use
Connect Salesforce, HubSpot, Zapier, Power Automate, or Xero, or build BoldSign in with its API.
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Your brand on every request
Suppliers see your logo and colors on the emails and signing pages.
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Help when you need it
Reach the BoldSign team by chat, email, or support ticket.
How are supplier contracts kept secure?
BoldSign encrypts every contract twice with AES-256. Its security controls are independently audited for SOC 2 Type 2. Each standard is listed in your account’s Compliance page, shown below.
Compliance
BoldSign meets global security and compliance standards to protect your documents and data. Manage the settings below to align with your organization’s requirements.
Data Residency
Active (US - Global)Your documents and signer data are securely stored in your selected region to meet data sovereignty and local regulatory requirements.
PCI DSS
CompliantPayments are securely processed through Stripe, a PCI DSS Level 1-certified provider, ensuring the safe handling and encryption of all payment data.
SOC 2 Type II
CompliantBoldSign has successfully completed a SOC 2 Type II audit, validating our controls for security, availability, confidentiality, and data integrity.
UETA & ESIGN
CompliantBoldSign ensures that all eSignatures are legally binding and compliant with the U.S. ESIGN Act and the Uniform Electronic Transactions Act (UETA).
eIDAS (SES)
CompliantBoldSign complies with the EU eIDAS Regulation (910/2014) and supports Simple Electronic Signatures (SES) by default.
eIDAS (QES)
EnabledEnable Qualified Electronic Signatures (QES) for contracts requiring the highest legal assurance under eIDAS.
Security and procurement documents for eSignature
IT and procurement teams can read BoldSign’s security policy, data processing agreement, and subprocessor list online. They can also request the SOC 2 Type 2 report.
- Sign-in
Single sign-on and user provisioning
Works with Microsoft Entra ID.
See features by plan - Audit report
SOC 2 Type 2 report
Available on request from BoldSign.
Request the SOC 2 report - Data protection
Data processing agreement
Includes the EU Standard Contractual Clauses and the UK Addendum by reference.
Read the data processing agreement - Data protection
Subprocessor list
Every third party BoldSign uses to process data.
See the subprocessor list - Service
Service level agreement
Uptime, support response times, and service commitments.
Find it in the Legal Center
Limits and costs to know before you sign procurement documents with BoldSign
BoldSign collects signatures and keeps the record. It does not create purchase orders, compare bids, or manage supplier records. Bulk Send and ID verification are add-ons from the Business plan. Prices are in USD.
- $5 Growth plan, per user a month Billed yearly. 50 envelopes per user a month.
- $15 Business plan, per user a month Billed yearly. SMS OTP and Bulk Send start here.
- $0.25 per envelope sent in bulk Charged for each envelope sent.
- $2 per ID verification attempt Charged for each completed attempt, pass or fail.
Switching from another eSignature tool
Docusign templates import into BoldSign at no charge with BoldSign’s import tool, and BoldSign support helps teams make the switch.
- Guide
Import your Docusign templates
Step-by-step help for moving Docusign templates into BoldSign.
Read the import guide - Comparison
BoldSign compared with Docusign
Features and prices side by side, for teams moving from Docusign.
See the Docusign comparison - Comparison
BoldSign compared with Dropbox Sign
For teams moving from Dropbox Sign, formerly HelloSign.
See the Dropbox Sign comparison - Comparison
BoldSign compared with Adobe Acrobat Sign
For teams moving from Adobe Acrobat Sign.
See the Adobe comparison - Comparison
BoldSign compared with PandaDoc
For teams moving from PandaDoc.
See the PandaDoc comparison - Comparison
SignNow and other tools
Every eSignature tool BoldSign is compared with.
See all comparisons
Questions about eSignatures for procurement
What procurement documents can be signed electronically?
Teams sign supplier agreements, purchase orders, NDAs, statements of work, and master service agreements in BoldSign. Signatures you collect with BoldSign are legally binding under the ESIGN Act, UETA, and eIDAS.
Can someone approve a contract without signing it?
Yes. Add them as a reviewer in BoldSign. A reviewer approves the document before it moves on to the signers.
Can I send purchase orders from another system?
Yes. Connect that system through the BoldSign API, or use Zapier or Power Automate without code.
Do suppliers need to install anything to sign?
No. Suppliers sign in the browser on a phone, tablet, or computer. The product tour shows each screen they see.
Can BoldSign remind suppliers who have not signed?
Yes. Turn on auto reminders when you send, and choose the interval. BoldSign sends up to 5 reminders until the supplier signs.
Last updated: October 19, 2026