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Understanding Identity Verification and Its Critical Role in eSignature Processes

Understanding Identity Verification and Its Critical Role in eSignature Processes

In our day-to-day life, proving our identity often involves showing physical ID cards, such as a driver’s license, passport, or local ID card, based on the situation’s geographic and regulatory requirements. Increasingly, digital alternatives are gaining acceptance, leveraging technology for more seamless and secure verification processes.

Identity (ID) verification

In the digital era, particularly with the widespread adoption of eSignature solutions, the need for robust and real-time identity (ID) verification has never been more critical. So, here we scan and upload those acceptable ID cards for verification. In this article, we are going to explore what ID verification is regarding eSignature workflows, how it works, and some common key points about it.

ID verification for eSignatures

Trusting that the person on the other end of a transaction is who they claim to be is fundamental to any transaction. In some digital transactions, access to a recognized email address or phone number is sufficient to establish this trust. In other digital transactions, it may be necessary for signers to verify their identity using stricter means. This makes verification via identity documents a critical safeguard for preventing fraudulent activities and ensuring the authenticity and legal enforceability of contracts and agreements completed digitally.

In eSignature processes, confirming the signer’s identity is straightforward: the sender just selects an option to require ID verification from the signer. The rest of the work—the actual verification—is handled by the eSignature platform.

In BoldSign, you can require signers to upload an identity document like a driver’s license or passport to prove their identity. Just select the Identity Verification option when you create the document.

Identity document verification isn’t the only trust mechanism

ID verification via an identity document is not the only tool for establishing trust with a signer. It is just one form of authentication, which refers to any approach to proving a user’s identity. Other forms of authentication are a username and password, and one-time passwords delivered via email or text messages.
A topic closely related to authentication and ID verification is authorization, which determines what a verified user is allowed to do. In eSignature applications, an authenticated signer may be given permission to edit fields in the document before signing.

How a scanned document is validated

You may be wondering how a scanned identity document is validated behind the scenes. eSignature platforms like BoldSign use advanced machine learning algorithms to match details in the scanned ID card with details the signer has provided. Built-in settings, such as name-matching tolerance levels, allow senders to determine how strict the identity verification security is.

Common scenarios where ID verification based on identity documents is essential

ID verification via identity documents is critical to enhancing the security and integrity of digital transactions bound by eSignatures. The following are several use cases where it is invaluable:

  • Financial transactions: For loan agreements, bank account openings, and financial contracts, eSignature ID verification based on identity documents ensures that the person signing the document is the legitimate account holder or authorized representative, safeguarding against identity theft and fraud.
  • Healthcare: Patient consent forms, medical record access, and treatment agreements require stringent verification of identity to comply with privacy laws like HIPAA in the United States. ID-document verification ensures that sensitive health information is accessed by the rightful individuals.
  • Real estate: Buying, selling, or leasing property involves significant legal and financial commitments. eSignature ID verification via identity documents in real estate transactions confirms the parties’ identities, ensuring that agreements are legally binding and enforceable.
  • Government services: When applying for government services, benefits, or permits online, eSignature ID verification based on identity documents confirms the citizen’s identity while maintaining compliance with legal standards.
  • Legal agreements: For the execution of wills, power of attorney, or any legal document where binding decisions are made, verifying the identity of signatories through eSignature ID verification via identity documents is crucial to prevent fraud and ensure the documents are enforceable.
  • Remote hiring and onboarding: With the rise of remote work, verifying the identity of new hires during the onboarding process is essential. eSignature ID verification based on identity documents in employment contracts and HR documents ensures that the person being hired is who they claim to be.
  • Educational admissions and certifications: Universities and other educational institutions can use eSignature ID verification via identity documents for admissions forms, enrollment agreements, and certification issuance, ensuring that students and candidates are accurately identified.

Conclusion

This article provided an overview of ID verification based on identity documents in eSignature workflows. To obtain the benefits of this type of authentication in your own eSignature requests, choose BoldSign as your eSignature platform.

For more details, schedule a live demo so we can discuss everything you’d like to know, from how to onboard new users to how you can achieve a completely digital signing process for all your documents. You can also visit the BoldSign website to learn more about its features and sign up for a free trial while you’re there. Happy signing!
Picture of Meikanda Nayanar

Meikanda Nayanar

A veteran product manager at BoldSign, boasting a decade-long journey as a .NET developer. With a rich history of leading product development across diverse technologies like Windows Forms, WPF, UWP, Xamarin.Forms, Flutter, and MAUI, Meikandan brings a unique blend of technical expertise and strategic insight to the table.

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Picture of Meikanda Nayanar

Meikanda Nayanar

A veteran product manager at BoldSign, boasting a decade-long journey as a .NET developer. With a rich history of leading product development across diverse technologies like Windows Forms, WPF, UWP, Xamarin.Forms, Flutter, and MAUI, Meikandan brings a unique blend of technical expertise and strategic insight to the table.

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