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Why Europe Prefers BoldSign for Electronic Signatures A Closer Look Banner Image

Why Europe Prefers BoldSign for Electronic Signatures: A Closer Look

In this blog post, we will explore the reasons on why you have to choose BoldSign if you are looking for an eSignature solution in Europe. BoldSign is easy to use and secure, making it a great choice for businesses of all sizes. It complies with eIDAS and GDPR regulations, having a dedicated data center in Europe and much more. We will see the benefits one by one further here in this article.

Ensuring data protection and compliance with GDPR and eIDAS

BoldSign is committed to safeguarding your data and meeting the uncompromising requirements of European regulations. We adhere to two critical standards: GDPR (General Data Protection Regulation) and eIDAS (electronic Identification, Authentication, and Trust Services).

GDPR compliance

GDPR is a comprehensive framework for data protection and privacy in the European Union (EU). It extends its reach not only to EU-based organizations but also to those operating outside the EU if they handle the personal data of EU residents. This includes situations where data processing is related to providing goods or services to EU residents or monitoring their online behavior. You can find more about this here – GDPR Overview – BoldSign

eIDAS compliance

The eIDAS electronic signature regulation offers businesses the flexibility to select providers that align with legal requirements, guaranteeing the legal binding of their agreements. Across all EU-member states, eSignatures hold legal recognition, as long as they meet the criteria set by eIDAS. BoldSign is legally compliant with eIDAS.

Audit Trial Document

We record all major activities that happen during the signing process and provide a downloadable copy of the complete audit trail report. The is also digitally signed so that any tampering in the future can be immediately detected.

Dedicated European Data Center

BoldSign is having a dedicated data center in the Netherlands. It is designed to store and process data within the European Union. This localization of EU data within its geographical boundaries helps prevent risks associated with cross-border data transfers and potential exposure to foreign jurisdictions with varying data protection standards.

Securely Processing and Storing EU Data with BoldSign

When our EU customers upload documents or update their information, you can trust that every piece of data is securely stored and processed within our European data center. With BoldSign, your data never leaves the boundaries of the EU, ensuring top-tier security and unwavering compliance. Unlike some other eSignature vendors who may store data within Europe but compromise it during processing, BoldSign takes data security to the next level by both processing and storing your data within the EU.

Subprocessors

Subprocessors are third-party vendors who assist BoldSign in providing our services to you. BoldSign handpicked the supprocessors who meet the European standards for data privacy and security. Please refer to the below link for more details about our supprocessors – Subprocessors – BoldSign

Other Benefits of BoldSign's EU data center

  • Compliance with regional regulations: Staying compliant with GDPR and eIDAS builds a solid foundation for businesses to ensure their eSignature processes adhere to legal requirements.
  • Improved performance: Local data storage minimizes latency and improves the overall performance of eSignature transactions, providing a seamless user experience for BoldSign customers within the EU.
  • Trust and transparency: Transparency and data integrity are crucial elements of any eSignature service. BoldSign's EU data center foster trust among users by assuring them that their data remains under the umbrella of stringent EU data protection measures.

Secure cross-regional signing with BoldSign

Curious about the journey of a document when an EU user sends it to be signed in another region? Let’s dive into the process!

Here is where BoldSign is distinct from most other eSignature providers. Not only is the data separated, but the entire architecture is separated region-wise. We have two distinct websites: one hosted in the US and the other in Europe. When a user selects the US data region, the website they use will be app.boldsign.com. When a user selects the EU data region, the website they use will be app-eu.boldsign.com. Based on this architectural decision, the data between these two regions will not be shared.

Consider the following example for further clarification:

Scenario: John (Europe) and Sarah (US) are signing a document with BoldSign.

John and Sarah lives in New York (US). John needs Sarah’s signature on an important document, and they both rely on BoldSign for their eSignature needs.

John initiates the process

John, located in Europe, accesses his BoldSign account and uploads the document which requires Sarah’s signature. He enters the necessary details in his BoldSign account and then sends the document to Sarah.

Sarah receives the invitation email

Since they live in different regions, Sarah will not receive any update or request within her BoldSign account. Instead, Sarah will receive an email notification from BoldSign, notifying her that John has sent a document for her signature. The email contains a secure link directing her to the signing process.

Sarah accesses the document through the email link

Sarah clicks on the link provided in the email and is redirected to a page on the BoldSign website. The link appears as follows:

    
https://app-eu.boldsign.com/document/sign/?documentId=<document id and other details>

Sarah’s secure signing process

Sarah reviews the document, adds her signature, and completes any required fields. Once she finishes, BoldSign securely processes the eSignature and , confirming that the document has been signed successfully.

How can I register myself as a user from the EU?

To register as a user from the EU, just select EU – Region as your data residency during the sign-up process.
Selecting the EU Data Residency Option
Selecting the EU Data Residency Option

The EU region URL includes “eu,” such as https://account-eu.boldsign.com/. Once you sign up for the EU data residency, all your details will be stored and secured within the EU. No details will be shared or moved to another region under any circumstances.

Language Support

BoldSign offers a seamless signing support in an impressive array of 15 languages, tailor-made for your signing needs across Europe:

  1. German

  2. French

  3. Romanian

  4. Norwegian

  5. Bulgarian

  6. Italian

  7. Danish

  8. Polish

  9. Portuguese

  10. Czech

  11. Dutch

  12. Russian

  13. Swedish

  14. Spanish

  15. English

You can know more about changing the signer language from here – How to change the signer page language? | BoldSign Support

Reference links

The following links will help you get started with BoldSign:

Conclusion

BoldSign’s commitment to data integrity and compliance sets it apart as a leader in the eSignature industry. Going beyond mere regulatory compliance, BoldSign ensures that user data remains securely stored within the EU region and is never used for any other purpose than facilitating eSignature transactions.

If you haven’t experienced BoldSign yet, take advantage of the 30-day free trial and begin your journey today. We offer both a web application and API for your business requirements.

We would love to hear your feedback! Let us know how BoldSign has contributed to enhancing your development experience or workflows. If you have any suggestions or questions, please feel free to share them in the comments section below or reach out to us through our support portal.

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Meikanda Nayanar

Meikanda Nayanar

A veteran product manager at BoldSign, boasting a decade-long journey as a .NET developer. With a rich history of leading product development across diverse technologies like Windows Forms, WPF, UWP, Xamarin.Forms, Flutter, and MAUI, Meikandan brings a unique blend of technical expertise and strategic insight to the table.

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Meikanda Nayanar

Meikanda Nayanar

A veteran product manager at BoldSign, boasting a decade-long journey as a .NET developer. With a rich history of leading product development across diverse technologies like Windows Forms, WPF, UWP, Xamarin.Forms, Flutter, and MAUI, Meikandan brings a unique blend of technical expertise and strategic insight to the table.

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