Virtually signing a document isn’t just about saving time; it’s about staying ahead in a digital world. Whether you’re running a startup or you’re a solopreneur, BoldSign empowers you to streamline workflows and impress clients with a seamless signing experience. Let’s dive into how it works and why BoldSign should be your go-to solution.
What does virtually signing a document mean?
Virtually signing a document means using an electronic signature to approve a digital file such as a PDF, Word document, or image without printing, scanning, or mailing paperwork. eSignatures are widely used for contracts, onboarding forms, consent forms, agreements, and many other business documents.
Here is why virtual signatures are a must in 2026:
- They help businesses move faster.
- They reduce paperwork and manual follow-up.
- They allow signers to complete documents from virtually any device.
- They improve visibility with audit trails and signer authentication options.
- They support a more secure and professional signing process.
Whether you are sending a sales contract, HR form, lease agreement, or internal approval document, virtual signing helps keep work moving without delays.
How to virtually sign a document with BoldSign
Ready to request your first document signature with BoldSign? Here’s how to get virtual signatures on your documents in under five minutes and in just six steps:
1. Create a BoldSign account
Go to the BoldSign website and start with a free plan or free trial, depending on your needs. Paid plans currently start at $5/month/user, and the Business plan at $15/month/user includes unlimited envelopes, unlimited templates, and branding.
2. Upload your document
From the BoldSign dashboard, select Create New and upload your file. BoldSign supports common document formats, making it easy to send PDFs, Word files, and other documents for signature.
3. Add signers
Add the people who need to sign the document. This can be one signer or multiple signers, and you can set a signing order when the process needs to happen in sequence.
You can also personalize the experience with your logo, colors, and branded email communications to make your signing requests look more professional and trustworthy.
4. Customize fields and send
Use BoldSign’s editor to place signature fields, initials, dates, text fields, and other required form fields. Once everything is ready, send the document to your recipients.
5. Receive secure signatures
Recipients receive a secure link to review and sign the document. Depending on your workflow, signature requests can be delivered by email and other supported channels, and BoldSign also supports signer authentication methods such as email OTP, SMS verification, and access codes.
You will be notified once the signatures have been collected.
6. Track and store signed documents
Track document progress in real time and keep completed documents organized in the cloud. BoldSign’s audit trail records key signing events and authentication details, helping support compliance and accountability.
Key benefits of using BoldSign for eSignatures
Why choose BoldSign to virtually sign a document? Here is what sets it apart in 2026:
- Affordable pricing options for individuals, small businesses, and growing teams. Explore our pricing.
- Unlimited envelopes and templates on Business, which helps reduce friction for teams that send documents frequently.
- Branding features that let you customize logos, colors, and signer-facing communications.
- Super easy to use, with an intuitive interface that makes signing as simple as sending an email, even if you have no technical skills.
- Easy integrations that allow you to connect BoldSign with Google Drive, Microsoft 365, and other tools to streamline everyday workflows.
- Mobile support for sending, signing, and managing documents on the go.
- Audit trails, encryption, and signer authentication that help strengthen trust and security.
BoldSign vs. competitors: what buyers should look for in 2026
If you are comparing eSignature platforms, look beyond the basic ability to sign documents. In 2026, buyers should evaluate pricing transparency, branding options, mobile usability, customer support, audit trails, authentication methods, integrations, API capabilities, and data residency requirements.
BoldSign is especially compelling for teams that want predictable pricing, branded signing experiences, strong documentation, and a simple user experience without unnecessary complexity.
| Feature | BoldSign | Docusign | Adobe Acrobat Sign | PandaDoc | SignWell |
|---|---|---|---|---|---|
| Free plan | Yes | Yes | No | Yes | Yes |
| Starting price | $15/month (unlimited signature requests) | $20/month (limited features) | $16.99/month (complex plans) | $19/month (editing focus) | $10/month (basic features) |
| Truly Unlimited | Unlimited documents, templates, and brands included in the Business plan and higher tiers. A flexible Pay As You Go option is also available | Limited envelopes in Standard+ plans; higher cost for more | Unlimited eSignatures in most plans, complex pricing structure | Unlimited eSignatures in paid plans, document limits in free plan | Unlimited documents in paid plans, limited templates in free plan |
| User Experience | Intuitive, user-friendly interface, ideal for non-tech-savvy users | Robust but steeper learning curve for ease of use | Functional but complex for beginners, PDF-focused interface | Document creation focus, intuitive but editing-heavy workflow | Simple, streamlined interface, highly user-friendly |
| Customer support | Free, robust support that includes live chat and email for all plans | Basic self-service; phone and live chat available for higher tiers | Basic support; phone support available for higher tiers | Chat and email for paid plans; limited free support | Free email, phone, and Zoom support for all plans |
| Security | Advanced encryption, audit trails | High security, enterprise focus | High security, PDF integration | Moderate security | Basic security |
| Dedicated data centers | Data centers in the US, EU, Canada, and Australia that follow strict data residency rules | Regional options mostly for enterprise plans; some data hosted globally | Global storage with limited regional control | US-only data storage with no regional options | US-only storage with no data residency control |
| Powerful API | Fast API (<200ms response), unlimited senders, custom fields, embedded signing | Comprehensive API, supports complex integrations, usage-based pricing | REST API, strong PDF integration, enterprise-oriented | API for document automation, CRM-focused, requires Enterprise plan | Basic API, supports Zapier, 25 free API docs/month |
Get started with BoldSign today
With BoldSign, you can virtually sign a document in minutes, keep the process secure, and give recipients a smoother signing experience from anywhere. Whether you are signing contracts, approvals, onboarding forms, or agreements, BoldSign helps simplify document workflows for modern teams.
Try BoldSign and see how much faster document signing can be in 2026.
FAQs
Are virtually signed documents legally binding?
Yes. Electronic signatures are widely recognized for many business use cases, and BoldSign positions its platform around legally valid eSignatures with audit trails and compliance-oriented features.
Can I virtually sign a document on my phone?
Yes. BoldSign offers mobile signing support and a mobile app experience for sending, signing, and managing documents from phones and tablets.
How secure is virtually signing a document with BoldSign?
BoldSign highlights encryption, signer authentication, audit trails, and compliance features to help keep documents secure throughout the signing process.
Can multiple people sign the same document?
Yes. BoldSign supports multiple signers and signing order workflows, making it suitable for agreements that require several approvals.
Can I customize documents with my brand?
Yes. BoldSign supports branding with logos, colors, and branded signer communications to help create a more consistent customer experience.
Can I start for free?
Yes. BoldSign’s current pricing includes a free Essential plan, and current site messaging also promotes a free trial option with no credit card required.
